Travel Administrator Apprentice

Reference number: JR258150

Location: Hybrid working – home and our office in Manchester

Working pattern: Full Time

Contract Type: Permanent

Number of roles: 1

Salary: £24,785 per annum

We are looking for a Travel Administrator Apprentice to join our team.

The Travel Administration Apprentice will support the organisation in delivering efficient, compliant, and cost-effective travel bookings across the business, including rail, air, international accommodation, and related travel services. This role is an excellent opportunity to gain practical experience in business administration through a Business Administration apprenticeship, while developing transferable skills in coordination, stakeholder management, data accuracy, and process improvement. Working closely with Procurement and Finance, the role will help ensure that travel bookings follow agreed policies, use preferred suppliers, and support Kaplan’s sustainability objectives by promoting responsible travel choices.

As the Travel Administration Apprentice, you will:

Coordinate and process business travel bookings, including trains, flights, international hotels, and ancillary services.
Ensure all bookings comply with internal travel and business expense policy and procurement policies.
Maintain accurate travel records, confirmations, and supporting documentation.
Act as a first point of contact for routine travel queries from colleagues.
Liaise with suppliers and travel providers to resolve booking issues, changes, or cancellations.
Support basic reporting on travel spend, usage, and sustainability metrics.
Participate in apprenticeship training and apply learning directly to day-to-day tasks.

A detailed job description can be viewed here. If the link does not work for you, please copy and paste the following URL into your web browser: https://tinyurl.com/ycuztcae

What you’ll bring to the role

This role is ideal for someone looking to start a career in business administration or operations. The successful candidate will bring:

A commitment to completing a Level 3 Business Administration apprenticeship.
Strong organisational skills and excellent attention to detail.
Clear and professional communication skills, both written and verbal.
A methodical approach to managing multiple requests and deadlines.
Confidence using Microsoft Office applications (e.g. Outlook, Excel, Word).
A positive, proactive attitude and willingness to learn new systems.
An interest in sustainability and responsible business practices (desirable).

What we do

Kaplan Professional is a leading provider of apprenticeships, accountancy / tax / finance & banking courses, and professional assessments. For almost 80 years, we've helped shape the development and careers of finance professionals.

What we believe in

Our goal is for Kaplan to be a great place to work where everybody can succeed, so we truly live and breathe our values: act with integrity, grow knowledge, empower & support, create opportunity, drive results together.

Kaplan is a global organisation whose mission is rooted in providing equal access to education and opportunities for advancement to people of all backgrounds. We believe diversity, equity and inclusion - of culture, experiences, perspectives - are paramount to creating success and opportunity in an ever-changing world. As an educator, partner and employer, Kaplan is committed to promoting an equitable world in which diverse talent can develop, advance and thrive.

To view our candidate privacy notice click here.

Our Values

We live, breathe and celebrate our values - they drive what we believe in, how we behave and guide us in creating a culture of success.

• Act with integrity

• Empower and support

• Create opportunity

• Grow knowledge

• Drive results together

What we offer

As well as a competitive salary, transparent pay structures, hybrid/home working where possible, and paths for career progression, we offer a comprehensive benefits package that includes:

• 28 days annual leave + option to purchase more

• Season ticket loan and cycle to work scheme

• Big discounts on Kaplan courses for you and your family

• Private medical, income protection, and life insurance

• 24/7 confidential helpline providing counselling and other support services

• Company pension contributions

• Maternity, Adoption, Shared Parental and Paternity/Partner pay which is well above statutory levels

How to apply

To apply for this role please submit a CV along with a Cover Letter detailing how you meet the requirements of the role no later than 11pm on Monday 21st September 2026. Note, we recommend that you apply at the earliest as we reserve the right to close the role before the closing date if we have gathered a suitable shortlist.

Additional Application Information

Kaplan is committed to safeguarding and promoting the welfare of children and young people and expects all employees to share this commitment.

This role involves working with learners who are under 18 years old and is exempt from the Rehabilitation of Offenders Act 1974. Recruitment checks are undertaken in accordance with our background checking policy. Successful applicants will be required to undertake an Enhanced Disclosure (including children’s barred list) via the Disclosure and Barring Service (DBS) check to confirm their suitability to work with children and young people. In addition to the DBS check, for roles that include teaching or coaching, a Prohibition from Teaching Check will be completed through the Teaching Regulation Agency.

Our Suitability of Ex-offenders Policy is available on the careers page of our website www.kaplan.co.uk.

Please be aware that it is an offence to apply for this role if you are barred from engaging in regulated activity relevant to children.

Recruitment checks are undertaken in accordance with our background checking policy. Successful applicants will be required to undertake a Basic Disclosure via the Disclosure and Barring Service (DBS).

Our Suitability of Ex-offenders Policy is available on the careers page of our website www.kaplan.co.uk.

A sponsorship licence is a legal requirement for employers seeking to hire individuals from outside the UK or those who require a work visa to work in the country. Unfortunately, SQE or Kaplan Publishing or Kaplan Professional Awards does not possess this licence at this time.

Application Support

If you require support completing your application or wish to talk to someone about the role before applying please email the Recruitment Team kaplanstaff.recruitment@kaplan.com.

Disability Confident Scheme

As a Disability Confident employer, we are committed to interviewing applicants with disabilities who meet the minimum criteria for the role as per the job description and any screening or testing stages. Details of how to request your application be considered under the Disability Confident scheme will be shared with all applicants upon submission of an application.

Furthermore, all applicants invited to attend interview will be given information on how to request reasonable adjustments to attend.

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Kaplan

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